A project coordinator who keeps work moving
Hand the status chasing to one teammate who keeps your boards honest and tells you early when something slips.
Jobs this person takes over
- Setting up boards and templates for new projects
- Updating task status after every standup
- Chasing owners when deadlines get close
- Writing meeting notes and action lists
- Tracking hours and budget against the plan
- Sending a weekly status note to clients or your team
A sample week
An example of how a week could look once your teammate is settled in. Every role is shaped around your business.
Boards cleaned and owners assigned
Standup notes shared within the hour
Overdue tasks flagged with a reason
Hours checked against each budget
Client status notes drafted for you
Tools they can work in
We recruit for the software you already use.
Asana, ClickUp or Monday
Jira or Trello
Slack or Teams
Harvest or Toggl
What it costs
This role fits the Assistant plan for general support or the Specialist plan when you need deeper experience. Your final rate is confirmed in writing before anyone starts.
Assistant
from $1,500/mo
Full time for about 160 hours a month. Part time from $900/mo for about 80 hours.
Specialist
from $2,200/mo
Full time with deeper experience in the field.
Our satisfaction guarantee† see guarantee note
We want you fully happy with the person working for you. If your offshore hire isn't the right fit, tell your client success manager and we will replace them and recruit someone new for you, and we keep going until you are happy with your team.
Book a free callQuestions owners ask
Will they replace a senior project manager?
They take the admin and follow up off your plate. Decisions on scope and priority stay with you or your lead.
Which plan fits?
Coordination and upkeep fit the Assistant plan. A teammate who runs projects end to end is usually a Specialist.
Can they join client calls?
Yes, once you are comfortable. Many owners start with internal calls first.
Further reading
* Start times count from when you choose your hire after interviewing them. Timing is confirmed case by case for each applicant.
† Our satisfaction guarantee is a promise to replace and recruit staff until you are happy. It is a replacement promise and does not include refunds of fees for time already worked. Read the full guarantee terms.