Help for agents and brokers who are short on hours
Agents and brokers win when they spend their day with clients. A dedicated assistant takes on listing paperwork and follow ups.
Where an extra pair of hands helps most
- Entering listings and keeping MLS details current
- Coordinating showings and sending reminders
- Following up on new leads from your website and portals
- Tracking deadlines from contract to close
- Scheduling social posts for new listings
- Updating your CRM after every client touch
Roles that fit real estate
When this hire pays off
Agents earn when they are with buyers and sellers. Every hour spent on paperwork or chasing a lender is an hour away from that. Offshore help keeps the back office moving while you stay in the field.
Teams and brokerages often start with one transaction coordinator, then add lead follow up and marketing as volume grows.
Speed matters most with leads. A buyer who fills in a form on a portal is often talking to several agents at once. A teammate who replies within minutes during your hours gives you a better shot at the first conversation. The same person can then keep the CRM current so nothing goes cold.
Paperwork is the other big drain. Contracts, disclosures and addenda all have deadlines and many people to chase. Moving that chasing to one person who does it every day means fewer late nights before closing and fewer surprises for your clients.
The work, grouped by area
Listings
- Entering listings and photos
- Writing listing descriptions for approval
- Updating price changes
- Building listing flyers
Leads
- Replying to portal and website leads
- Updating your CRM after each touch
- Running drip follow ups
- Booking showings
Transactions
- Opening files and timelines
- Chasing signatures and documents
- Updating lenders and title
- Keeping files compliance ready
Marketing
- Scheduling social posts for new listings
- Sending just listed and just sold emails
- Requesting reviews after closing
- Building a monthly newsletter
Software by name
We look for experience in the tools you already run. These are the ones owners ask about most.
CRM
Follow Up Boss, kvCORE, Lofty, BoomTown
Transactions
Dotloop, SkySlope, DocuSign
Marketing
Canva, Mailchimp, Meta Business Suite
Showings
ShowingTime, Google Calendar
How onboarding works with delegateit
Start with a quick call
We learn where your time goes and scope the role with you, including hours and the tools you use.
We recruit and test
Candidates go through skills tests, live interviews and reference checks before you meet anyone.
You interview and choose
You meet the finalists yourself and pick the person who fits. Once you choose they can start within 24 hours.
Your client success manager runs onboarding
You get one named contact who helps set up access, first tasks and regular check ins. Your new teammate writes down your processes as they learn them.
You direct the work
You set priorities day to day. We handle payroll and HR. If the fit is wrong we recruit a replacement at no cost under our guarantee.
Your hiring checklist
Have these ready before the call and your shortlist will be sharper.
- Count how many files and leads you handle in a month
- List the tools in your tech stack
- Share your broker compliance rules
- Decide which tasks need a license and keep them
- Pick the role to start with
Questions worth asking in the interview
You interview every finalist yourself. These questions show how someone actually works.
- How would you follow up with a new portal lead? Listen for speed and a script.
- Walk me through an under contract timeline. Dates in order matter.
- Which real estate CRMs have you used? Match to yours.
- What work would you leave to the agent? Strong candidates know licensed work stays with you.
- How would you keep ten listings updated? Look for a tracker.
What it costs per hour
A full time real estate assistant starts at $1,500 a month for about 160 hours, which is roughly $9.38 an hour. Part time starts at $900 a month for about 80 hours. Benefits and payroll on our side are included in that rate and plans run month to month with 30 days notice.
See how that stacks up against published prices from other providers and US employer cost data in our virtual assistant cost guide, or compare with a local hire in delegateit or a local hire.
Your first 30 days
A simple rhythm that works for most owners. Your client success manager helps you adjust it.
Week one
Give access to your main tools and hand over three or four tasks you do every week. Record a short screen video of how you do each one. Your teammate turns those into written steps you can check.
Week two
Add the next layer of work. Read the end of day notes and correct anything that is off while habits are still forming. Small fixes now save hours later.
Week three
Move from checking everything to checking samples. Agree the numbers you will look at each week so feedback stays tied to results.
Week four
Sit down with your teammate and your client success manager. Talk about what is working and what to hand over next. Most owners find a few more tasks they forgot they were doing.
What to measure
Pick two or three numbers and review them every week with your teammate. These are good places to start.
- Lead response time
- Files closed on schedule
- Listings updated within a day
Keep the list short. If a number stops being useful, swap it for one that is.
Roles that pair well
As the work grows, owners often add one of these next.
- Real Estate Transaction Coordinator. Files tracked from accepted offer to closing.
- Lead Generation Assistant. Fresh prospect lists ready for your sellers.
- Social Media Assistant. Posts scheduled and comments answered daily.
Browse every role we staff or read our cost and comparison guides.
Our satisfaction guarantee† see guarantee note
We want you fully happy with the person working for you. If your offshore hire isn't the right fit, tell your client success manager and we will replace them and recruit someone new for you, and we keep going until you are happy with your team.
Book a free callQuestions owners ask
Do your staff know real estate?
We recruit for the tools and tasks you describe on the call and test for them before you interview anyone.
How fast can someone start?
Timing depends on the role. We confirm it with you after you choose your hire.
What does it cost?
Assistants start at $1,500 a month full time or $900 part time. Specialists start at $2,200 a month. Teams are quoted after a call.
Can offshore staff work in my MLS?
It depends on your MLS rules. Check them first and we will scope the role around what is allowed.
Which role should an agent start with?
Most start with a transaction coordinator or lead follow up. We help you pick on the call.
What happens if the person is not a good fit?
Tell your client success manager. We recruit and place a replacement at no cost and keep going until you are happy, for as long as your account is active.
Is there a long contract?
No. Plans are month to month and you can cancel with 30 days notice.
How is my data protected?
Everyone we place signs an NDA and only gets access to what the job needs. You control every login.
Further reading
* Start times count from when you choose your hire after interviewing them. Timing is confirmed case by case for each applicant.
† Our satisfaction guarantee is a promise to replace and recruit staff until you are happy. It is a replacement promise and does not include refunds of fees for time already worked. Read the full guarantee terms.